Frequently asked questions

  •   What is Build My Forms?

    • Build My Forms is a web and mobile-based application to create customized forms for quick data collection and analysis. This application makes form-building incredibly easy by enabling you to add fields as per your requirement. Additionally, this application provides options to analyze geo-enabled data collected by Build My Forms mobile (Android and iOS) app.

      With Build My Forms, you can choose from among a plethora of options to create your purpose-specific form. These options include:

       Text fields
       Radio buttons
       Image uploaders
       Barcode scanners
       Dropdown lists
       Checkboxes
       Signature uploader

      In addition, you can also choose whether you want to mark a field as mandatory or not.

      Every form name is unique. You can select a name based on the purpose, sequence etc.

      You can also add multiple users through the Build My Forms web platform. Users can access the forms and enter data through the mobile application.

  •   How does Build My Forms work?

    • Here’s how you can make the best use of Build My Forms:

      Step 1.
      You can either register as an admin through www.buildmyforms.com or download the mobile app and Sign Up as an admin.

      Step 2.
      Verify your Email.

      Step 3.
      Now log in using your credentials via the web application.

      Note :An organization ID will be generated immediately. This ID is a numeric character. You would need to retain this ID and share it with the users you add.

      Users will require the Organization ID when they sign up through the mobile app. Alternatively, you can add users directly through the web portal. In that case, users will require to:

       Verify their Email
      Sign in through the mobile app using the log in credentials that they have received via Email

      Users can also change the passwords to their Build My Forms account after logging in through the mobile app.

      Step 4.
      Now you can start creating your customized forms.

      As soon as users add and save form data through the mobile app, you can view this data in real time through the web portal. You can spatially analyze data through heat and cluster maps. You can also download form data in KML and CSV formats.

  •   Why should I choose Build My Forms?

    • Build My Forms is not just any common form builder. It has several exclusive features that are inclusive of but not restricted to:

       Verify their Email
       A range of customization tools
       GIS mapping of geo-tagged data
       Data storage in the cloud
       Save data even when you are not connected to the internet
       Spatial analysis of data through heat and cluster maps
       Data download in KML and CSV formats
  •   How can I get the Organization ID if I forget it?

    • When you log in to your Build My Forms account through the web portal, you will be able to view your Organization ID on the top-right corner of the Dashboard.

  •   What actions can I perform on the form data?

    • Build My Forms is not just any common form builder. It has several exclusive features that are inclusive of but not restricted to:

       Using this data, the following actions can be performed on the Build My Forms platform:
       The form data can be viewed through the web portal and also on Google Maps.
       The form data can be downloaded in both, KML and CSV formats.
       Geo-tagged data can be mapped as heat and cluster maps for spatial analysis.
  •   What is the use of the filter tool under Data analysis?

    • The filter tool allows you to view data entered in the form selectively by mapping only the details of the fields that you choose. This data is mapped in the form of heat and cluster maps to help you analyze it spatially. You will need to put a condition while creating your customized filter to ensure that the mapping is specific to your requirement.

      This tool is exceptionally helpful for bulk data.

  •   Is there any possibility of losing my data?

    • As soon as data is entered through the mobile app, it gets stored in the central server. There is no possibility of losing data once it is stored. Only the admin has access to this data.

  •   How many images can I upload against every form?

    • A maximum of 9 images can be uploaded in each form. For each form, you can have 3 image up loader controls at the most. 3 images can be uploaded against every image upload control. A maximum of 25 MB of images can be uploaded in each form.

  •   Is there any limit to the number of forms I can create?

    • No. You can create as many forms as you require. You can also delete forms at any time through the web application if you are their admin. You can activate and deactivate forms as well through the ‘Manage Forms’ tab.

  •   Is there any limit to the number of forms I can create?

    • No. You can create as many forms as you require. You can also delete forms at any time through the web application if you are their admin. You can activate and deactivate forms as well through the ‘Manage Forms’ tab.

  •   Can I change password both, as a user and an admin? What is the procedure of changing my password?

    • Yes, both user and admin can change passwords.

      For users: After logging in through the mobile app, you can tap on Settings and click on ‘Change Password’ to modify your password.

      For admin: You can change the password through the mobile app as well as the web portal. From the mobile app, tap on Settings and click on ‘Change Password’ after logging in.

      For changing the password from the web portal, you would need to log in to your BMF account through the web portal, click on ‘Settings’ from the Menu bar and click on ‘Change Password’.

      If a user is assigned the role of an admin, s/he can change the password via the mobile app as well as the web portal.

      Note: If you have forgotten your password, click on ‘Forgot Password?’ on the web portal. A new password will be sent to your registered Email ID.

  •   Does Build My Forms work even when I’m not connected to the Internet?

    • As a user, you can accumulate and save data in the offline mode through the Build My Forms app. However, this information will be uploaded to the server once the device used to collect the data is connected to the Internet.

  •   Which devices is Build My Forms functional on?

    • You can use Build My Forms on the following devices:

       Desktop/Laptop - User can create forms, access the data collected and spatially analyze it.
       Mobile device (iPhone/Android-based mobile phone/iPad/Tab/iPod) - User can only fill data in the forms and save the information.
  •   Which mobile operating system does Build My Forms work on? Which is the most suitable browser for Build My Forms?

    • Build My Forms works on:

       Android (version 4.0 onward)
       iOS (version 9.0 onward)

      Build My Forms is compatible with all browsers.

  •   Which industries can benefit from Build My Forms?

    • Data is the backbone of all thriving industries. And Build My Forms helps you accumulate valuable data as per your requirements. Therefore, this application is suitable for all kinds of industries. To be specific, some of the industries that can benefit the most from this app are inclusive of but not restricted to:

       Tourism
       Retail
       Education
       Pharmaceutical
       Real estate
       Manufacturing
       Recruitment agencies
       Training institutes
       Event management
       Other corporate
       Beauty and healthcare
       Non-profit organizations
       IT
  •   How can I contact if I need help?

  •   DASHBOARD

    •   What is the purpose of the Dashboard?

      The Dashboard summarizes the Key Performance Indicators (KPIs) of Build My Forms. It lets you view the important information related to your activities at a glance. You can view the following on the Dashboard:

       Total number of active users
       Number of active and inactive forms
       Data posted per day
       User-wise data posted per day
       Download form data
    •   What are the activities that can be performed using a Dashboard?

      Here’s how you can best utilize the Dashboard:

       Data Posted Per Day: Graphically view the amount of data posted each day against all forms in the last 7 days. You can also vary the day range among 7, 15, 21 and 30 days.
       User Wise Data posted Per Day: View the amount of data entered each day by every user against the forms. You can also vary the range of days (7/15/21/30 days) over which data has been collected.
       Download & View Data: Download for data in CSV and KML formats after choosing the form name. You can also view form data.
       You can view total number of users, total data collected in the last 7 days and the number of active and inactive forms at a glance.
    •   How to use the Filter tool in Dashboard?

      Here’s how you can best utilize the Dashboard:

       Data Posted Per Day:This segment has only one filter tool viz., the number of days over which data has been collected against all forms. You can choose from among 7, 15, 21 and 30 days.
       User Wise Data Posted Per Day: Two filter options viz., User Name and Number of Days allow you to view the amount of data by every user over a span of 7, 15, 21 or 30 days.
  •   CREATE FORMS

    • Step 1.
      Log in to your Build My Forms admin account through the web portal.

      Step 2.
      Select ‘Create Form’ from the menu. Name your form and click ‘Next’. You will be directed to the page for adding controls as per your requirements

      Step 3.
      Now you can choose the controls you wish to add to your form. You can select from options like:

       TextBox - Choose from among Text, Number, Calendar, Email, Phone
       DropDown/RadioButton/Checkbox - Provide a caption and add multiple options against each caption
       Image Uploader - Caption the image uploader and add the control. A maximum of 3 image uploader controls can be added to each form. For every image uploader, a maximum of 9 images can be uploaded.
       Barcode Reader - Caption the Barcode Reader control and add it. There is no limit to the number of Barcode Reader controls that can be added to one form.
       Signature - You can add a maximum of 2 Signature controls against each form

      You can also choose whether you want to make a field mandatory or not by clicking on the Yes/No option against ‘Required’.

      Step 4.
      When you have finished adding controls to your form, click on ‘Save Form’.

      Step 5.
      Now you will be asked whether you wish to enable geo-location(Latitude and Longitude) for the form. Checking the box against this option would mean that users location will be tagged with the data collected. This will enable you to geospatially analyze the data collected through heat and cluster maps. Click on ‘Finish’ to complete the form creation process.

    •   What is a form control?

      Each field you add to your customized form is a control. A text field is a TextBox control, a field for adding signature is the Signature control and so on. Each control has specific components.

      For example, under TextBox control, you can specify the type of text. These pre-defined types are Text, Number, Calendar, Email and Phone. For the DropDown, RadioButton or CheckBox, you can add multiple options. Additionally, you can also add Image Uploader and Signature controls to your forms.

    •   Can I edit the controls I have added to a form? How?

      Yes, you can edit the controls of a form through the web portal. This can be done both, during form creation and after.

      During the form creation process, you will find the controls you have added listed on the right-hand section of the page. This section includes options for editing, rearranging and deleting the controls.

      You can also edit a form after you have created it by clicking on ‘Manage Form’ from the menu bar and selecting the edit option against the particular form.

      In case there is data associated with a form, editing it will remove this data. However, you will have an option to create a copy of the form and edit either the copy or the original one.

    •   How to select the right type under the Textbox control?

      You can choose the type of text you wish to include in your customized form through the web portal. You can choose from among text, number, calendar, Email or phone number.

      Text - You can add any text, number, special character etc. in this field. This can be used to add name, address etc. ( text length?? If any )

      Number - There is no limit to the numbers you can add to this field. You can use this for adding age, form number etc.

      Calendar - Need to add a date to the data you collect? Choose the Calendar type to pick a date. This can be used to add date of birth, date of a special event and so on.

      Email - This type of text field restricts the scope of data to be entered to a valid Email format only.

      Phone - You can choose this type for entering phone numbers.

    •   How can I add the DropDown/RadioButton/CheckBox control to my customized form?

      You can add DropDown, Radio Button and CheckBox controls while creating a new form. Once you choose any one of these control, you would need to caption it and add the names of the options under it.

      Example 1: If you wish to create a form for collecting the updates regarding a field trip of school students, you can add a DropDown/RadioButton control under the caption ‘Gender’ and add ‘Male’ and ‘Female’ as options.

      Example 2: Under the CheckBox control, you can add the activities that have been selected for the field trip. These can include swimming, map reading, fishing and other life skills. Users can select multiple options.

  •   MANAGE FORMS

    •   What is the function of ‘Manage Form’?

      The ‘Manage Form’ section lists the forms that you have created along with the following options against each:

       Date on which the form was created
       Whether geo-tag is active/inactive for the form
       View form
       Activate/Deactivate the form - Once you deactivate a form, it will no longer be visible to the users.
       Edit form - If a form is associated with data, editing it will delete this data. To prevent this, you can create a copy of the form and edit it.
       Delete the form
    •   How to provide form access rights to user?

      By default, access rights to all forms will be provided to all users added to your BMF account. However, you can selectively provide form access rights as well from the ‘Manage Forms’ section. Against each form, click on the ‘Assign Form Access Rights’ and choose the users you want to provide form access to.

    •   Can I delete a form?

      Yes, you can delete specific forms from the ‘Manage Form’ section.

    •   Can I deactivate a form?

      Yes, you can activate/deactivate a form. When you deactivate a form, it will no longer be visible to the user/s tagged to it.

    •   Can I edit forms after creating them?

      You can edit a form after creating it. In case, data has already been entered into the form, editing it will delete this data. However, you can create a copy of the form and edit it to keep the data intact in the original form.

    •   How can I view the form?

      You can view form by clicking on the ‘View’ option against every specific form under the ‘Manage Form’ tab.

    •   How can I view the form?

      You can view form by clicking on the ‘View’ option against every specific form under the ‘Manage Form’ tab.

  •   DATA ANALYSIS

    •   What is spatial data analysis? How does Build My Forms help in analyzing data?

      Businesses need to deal with volumes of data every day. For example, urban planning companies require location-specific data to execute various operations. Therefore, it is vital to convert raw data into useful information. Spatial analysis is the technique of mapping the data based on the location from where they have been collected. This makes the data meaningful.

      The Build My Forms web platform enables you to view geo-tagged data on maps (in different formats such as: heat map, point layers and cluster layers). This mapping is based on the locations from where the data has been collected., which helps in visualizing the data

    •   What are Available Form Layers?

      ‘Available Form Layers’ lists forms that have geo-tagging enabled against them. By selecting the forms, you will be able to view the data against each form as map layers . You can choose whether you want the data displayed as point layer, cluster layer or heat map layer against each form

    •   How can I use the options against the form names under ‘Available Form Layers’?

      There are 3 options against each form name under the ‘Available Form Layers’ section:

       Export as Shape File
       Create Filter - You can create your customized filter to view specific data
       Settings - You can choose whether to view mapped data in point,cluster or heat map format. You can also choose colors of the points and vary radius and intensity of heat maps.
    •   What is the difference between point, cluster and heat map?

      The Build My Forms web platform enables you to view geo-tagged form data on a map by clicking on ‘Data Analysis’ through the web portal. You can view this data in the form of points, cluster or heat map.

      Point: Each point denotes the location from which data (a single record) has been accumulated for a form. Clicking on the points will reveal the data associated with it. You can choose the color of the points from the Settings option.

      Cluster: A cluster is a collection of points in a particular region. Clusters are location-based. If data is collected from 10 different locations, nearby points will be grouped as one cluster. Separate clusters will be displayed for data collected from locations separated by long distance. On enlarging the map, you will be able to view the location of each point separately. You can select the color of the points, cluster and the text that denotes the number of points in the cluster.

      Heatmap: A heatmap represents data concentration through varying gradients of colors. High and low data concentration is represented by dark and light shades of colors respectively with a transition in between. You can change the radius and the blur size of the heat map according to your preference.

    •   What are filters?

      Filters enable you to view data according to your preference. While analyzing data spatially, filters can remove the unrequired data from the map and display only the ones for which you generate a query.

    •   How can I use filters during data analysis?

      You can add filters ( on available forms) based on your preference to view specific data on the map through the Build My Forms web portal. Let’s say you have created a form for collecting the updates of a school field trip of a certain class and you wish to view the details of the activities of male students. Here’s how you can do that:

      Step 1.
      Go to ‘Data Analysis’.

      Step 2.
      Click on ‘Create a Filter’ against the form.

      Step 3.
      In the pop-up ‘Filter Tool’ box, you can rename the filter. In this case, let’s rename it as ‘Male student field trip activities’.

      Step 4.
      Now select the form control that you need the filter for. In this case, it would be ‘Gender’. In the next option, select ‘is’. You can either choose to enter a ‘value’ as per your preference or a ‘unique’ option. For the ‘unique’ option, you will be shown the list of data entered in the form under the ‘Gender’ control (Female and Male). In this case, you will need to select ‘Male’.

      Step 5.
      Once complete, click on ‘Save and Apply’. Now this filter (Male student field trip activities) will appear under ‘Available Filter Layers’. The data corresponding to the filters will be mapped. In case other filters are already present, you can deselect them to view the data you need on the map. You can change layer settings to point, cluster or heat map as per your preference. Also, colors of the points and texts can also be altered. Additionally, you can edit and remove filters.

    •   What is the difference between ‘value’ and ‘unique’ in filter layers?

      A ‘value’ can be any text as per your preference that you wish to view (or not view) on the map for spatial data analysis. This means that you can enter any section of the phrase that is present in the data collected and the corresponding details will be extracted and mapped.

      Selecting ‘unique’ will list only those data that have been entered in the forms. You can choose an option according to your preference.

      Let’s take the example of the School Field Trip form where ‘Tree climbing’ is one of the activities entered. If you wish to add a filter to view only those students’ details who participated in the ‘Tree climbing’ activity, entering the value ‘Tree’ will fetch and map the results. However, when you choose ‘unique’, ‘Tree climbing’ will be listed as one of the options for you to select from.

    •   What are Legends?

      Legends explain the colors and symbols used on the map. Let’s suppose you have chosen the cluster format for viewing data on the map. Clicking on Legends will show the colors that denote the cluster and the individual points in the cluster. Legends become active only after you view a data on the map.

  •   VIEW FORM DATA

    •   How can I view form data?

      You can view form data by selecting the name of the form from the dropdown list and clicking on ‘View Data’. You can also view data entered into the form between specific dates by using the Calendar.

    •   How can I download form data?

      You can download form data in both, KML and CSV format from the web portal via the following steps:

      Step 1.
      Click on ‘View Form Data’.

      Step 2.
      From the dropdown list, select the name of a form.

      Step 3.
      Click on ‘Download in CSV’ or ‘Download in KML’ to complete the process.

    •   Can I view form data for specific dates only?

      Yes. You can specify the dates corresponding to which you wish to view the form data. After selecting the name of the form from the dropdown list, select the start and end date from the calendar. Now click on ‘View Data’. The data entered only between the selected dates will be displayed.

      You will be able to view the entire form data without selecting the dates.

  •   MANAGE USER

    •   What is the difference between admin access and user access?

      Build My Forms application accommodates two types of access: Admin and user .

      Admin can perform the following tasks:

       Create and edit forms through the web application
       Share access to the forms with users
       Manage users
       View, edit and delete forms through the web portal
       View data entered in real time in tabular form and on Google Map through the website
       Download the form data in CSV and KML formats
       Spatially analyze data with the help of heat and cluster maps
       Change password after logging in

      Users can perform the following tasks through the mobile app once they verify their Email IDs:

       Log in to the app
       Sign up as an admin or user
       Enter and save data
       Change their password after logging in
    •   How can I add a new user?

      Step 1.
      Click on ‘Manage User’ in the web portal. And then click on ‘Add User’.

      Step 2.
      Fill in the required details. Choose ‘User’ under ‘User Role’. Check the box against ‘Approve’ for enabling the user to view the form. Now click on ‘Save’ to add the user. Note. You can assign the role of Admin to a user. However, you will retain the role of the primary admin.

    •   What happens if I don’t click on ‘Approve’ while adding a new user?

      In that case, the user will be able to verify his/her Email ID through the link sent to the corresponding Email ID. However, the user will be unable to log in to his/her BMF account for data collection.

    •   Can I change the User’s name or Email ID after adding them?

      Yes. You can change the User name, Email ID and Role (Admin or User) after adding a user through the web portal. If you change the Email ID, the user will be required to re-verify this Email.

      Clicking on the ‘Edit’ option will enable you to perform these tasks.

      You can also delete a user.

  •   SETTINGS

    •   How do I change the password of my BMF account?

      Go to ‘Settings’. Under ‘Account’, you will find the Change Password option. Click on ‘Change’ to modify your BMF password.

    •   How can I change the date format?

      Go to ‘Settings’. Under ‘Date & Time’, you will find the ‘Select Date Display Format’ option. Choose your preferred date format and save it.

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